—(1) No employee shall, except on the occasion of his departure on retirement —
receive from his subordinate officers any personal gifts or token of value (other than the ordinary gifts of personal friends), whether in the form of money, goods, free passages or other personal benefits; and
accept invitations to be entertained, by reason of his official status, by subordinate officers or any association comprising them, except with the prior approval of the chief executive officer.
(2) Where an employee’s subordinate officers propose to make a presentation to him or to arrange entertainment for him, on the occasion of his retirement, the organiser of the function shall seek the prior permission of the chief executive officer and furnish the chief executive officer with the following information:
the nature and value of the gift to be presented to the employee;
the number of persons contributing towards the gift;
the amount of contribution per person towards the gift;
the form of entertainment;
the venue, date and time of the entertainment;
the number of persons participating in the entertainment; and
the amount of contribution per person towards the entertainment.
(3) The chief executive officer may approve the application for the presentation of a gift or the entertainment, or both, to an employee on the occasion of his retirement if he is satisfied that —
there is no multiplicity of functions for each occasion of retirement;
the entertainment is on a modest scale;
the participation in any of the functions is entirely voluntary; and
the contribution for the gift and entertainment by each person does not exceed 2% of his total monthly emoluments.
(4) No employee shall receive from the public any gift (other than ordinary gifts of personal friends), whether in the form of money, goods, free passages or other personal benefits. He must firmly decline and return wherever possible, any gift offered by the public. If, however, the circumstances are such that it is impracticable to refuse such a gift (e.g. no previous notice of the intention to offer a gift is given) or it would be discourteous to return the gift, the employee must, without delay, report the circumstances to the chief executive officer and hand over the gift for transmission to the Director of Finance for valuation. The chief executive officer may permit the employee to retain the gift on payment of its value to the Director of Finance.
(5) An employee may receive a gift from another government or foreign mission for services rendered with the approval of the Board and the concurrence of the Government. He must, on receipt of such a gift, report the circumstances to the chief executive officer and hand over the gift for transmission to the Director of Finance for valuation. The chief executive officer may permit the officer to retain the gift on payment of the sum as may be determined by the Director of Finance. Where a reciprocal gift is considered appropriate, the approval of the Board and concurrence of the Government will be sought to provide this gift at the Board’s expense.
(6) No employee may accept entertainment from or entertain members of the public which is of such a character as to place him under any real or apparent obligation to the members of the public concerned. He may, however, accept invitations from personal friends.
(7) When an employee receives an invitation from the public to attend a function in a representative capacity by virtue of his official position, he shall consult the chief executive officer on the matter. The chief executive officer may permit the employee to attend the function but where the invitation is received by more than one employee in the same department, he will decide which employee or employees will attend the function.
(8) Employees who are elected office-bearers of unions, co-operative societies or social service organisations shall be exempted from the restrictions set out in paragraphs (6) and (7) when they are invited to attend social functions as representatives of their organisations.