take charge of the Union’s records and conduct the correspondence of the Union;

keep minutes of every general meeting of the Union and of every meeting of the Council and Executive Committee and post them on the Union’s notice boards within 10 days of such meetings;

circulate copies of those minutes to all members of the Council as well as to the Principal within 2 weeks of each meeting;

submit at a meeting of the Executive Committee any matter received from a member of the Union for discussion;

submit the records of the Union for the inspection by any member thereof who has given at least 10 days’ notice of his intention to inspect the records;

record any interview between the holder of an office in the Union and the Principal as the Principal may require and submit such record to the Principal for his approval and signature and any such record may be inspected by a member of the Union;

prepare and submit on behalf of the Council the annual report of the Union at the annual general meeting; and

if the Council ceases to remain in office before the expiry of its term, prepare and submit to its successor a report of the Union’s activities during its period of office within 4 weeks from the date of assumption of office by the new Council.