Constitution and Proceedings of Office
1.—(1) The Chairman and other members shall be appointed by the Minister.
2.—(1) The Minister may, in his discretion, appoint any member to be the Deputy Chairman of the Office.
3. A member shall hold office on such terms and conditions and for such period as the Minister may determine, and shall be eligible for reappointment.
4. The Minister may appoint any person to be a temporary member if any member is unable to perform his duties for any period by reason of absence from Singapore, illness or for any other reason.
5. The Minister may appoint any member to be a temporary Chairman or temporary Deputy Chairman during the temporary incapacity from illness or otherwise, or during the temporary absence from Singapore, of the Chairman or Deputy Chairman, as the case may be.
6. If at any time it appears to the Minister that the removal from office of all or any of the members is necessary in the interests of the effective and economical performance of the functions of the Office under this Act, or in the public interest, the Minister may remove from office all or so many of those members as he considers necessary in such interests.
7. A member may resign from his office at anytime by giving not less than one month’s notice in writing to the Minister.
8. The Chairman may, in writing, authorise any member to exercise any power or perform any function conferred on the Chairman by or under this Act.
9. The office of a member shall become vacant —
if he becomes in any manner disqualified from membership of the Office;
if he fails to attend 3 consecutive meetings of the Office without sufficient cause (the sufficiency thereof to be decided by the Office);
if he resigns from his office; or
on his death.
10. If a vacancy occurs in the membership of the Office, the Minister may appoint any person to fill the vacancy and the person so appointed shall hold office for so long as the member in whose place the person is appointed would have held office.
11. No person shall be appointed or shall continue to hold office as a member if he —
is incapacitated by physical or mental illness;
is an undischarged bankrupt or has made any arrangement or composition with his creditors;
is convicted of an offence involving dishonesty, fraud or moral turpitude and has not received a free pardon;
has been sentenced to imprisonment for a term of 6 months or more and has not received a free pardon; or
is otherwise unable or unfit to discharge the functions of a member.
12.—(1) Subject to sub-paragraph (2), if a member has a pecuniary interest, direct or indirect, in any contract, proposed contract or other matter which is before any meeting of the Office, he shall at that meeting declare the nature of his interest and shall not take part in the consideration or discussion of, or vote on any question with respect to, that contract or other matter, and if the Chairman or the person presiding at that meeting so directs, he shall withdraw from the meeting during the consideration or discussion.
(2) For the purposes of sub-paragraph (1), a general notice given to the members by a member to the effect that he is an officer or member of a specified corporation or a member of a specified firm and is to be regarded as interested in any contract which may, after the date of the notice, be made with that corporation or firm shall be deemed to be a sufficient declaration of interest in relation to any contract so made if it specifies the nature and extent of his interest in the specified corporation or firm and his interest is not different in nature or greater in extent than the nature or extent so specified in the general notice at the time any contract is so made.
(3) No notice under sub-paragraph (2) shall be of effect unless either it is given at a meeting of the Office or the member takes reasonable steps to ensure that it is brought up and read at the next meeting of the Office after it is given.
(4) For the purpose of this paragraph, a pecuniary interest of any spouse, parent, son or adopted son, or daughter or adopted daughter, of a member shall be presumed to be a pecuniary interest of the member.
13. There shall be paid to the members out of the funds of the Office such salaries, fees and allowances as the Minister may from time to time determine.
14.—(1) The Office shall meet for the despatch of business at such times and places as the Chairman may from time to time appoint.
(2) At every meeting of the Office, one half of the number of members shall constitute a quorum.
(3) The Chairman shall preside at all meetings of the Office; and where the Chairman is absent from a meeting, such member as the members present may elect shall preside at that meeting.
(4) Decisions at meetings of the Office shall be adopted by a simple majority of the members present and voting and in the case of an equality of votes, the Chairman or in his absence the member presiding shall have a casting vote.
(5) Where not less than 4 members request the Chairman by notice in writing signed by them to convene a meeting of the Office for any purpose specified in the notice, the Chairman shall, within 7 days from the receipt of the notice, convene a meeting for that purpose.
(6) The validity of any proceedings of the Office shall not be affected by any vacancy amongst its members or by any defect in the appointment of any member.
(7) Subject to the provisions of this Act, the Office may regulate its own proceedings generally and, in particular, regarding the holding of meetings, the notice to be given of such meetings, the proceedings thereat, the keeping of minutes, the custody, production and inspection of such minutes, and the opening, keeping, closing and auditing of accounts.